See how some of our customers vastly improved their HR & Payroll process with Integrity Data products, saving them time and money.
Company Overview Based in central Pennsylvania, Brookline Village has offered a continuum of care to retirees since 1955. Services are provided through three operating divisions, including rehabilitation, long-term care, and independent and assisted living.
Situation Brookline was using several software systems for payroll and accounting, some of them nearly 15 years old. These older software packages limited staff’s ability to gather and provide detailed, timely information to customers, vendors, and employees. Solution Brookline investigated several solutions for its financial management needs, and decided on Microsoft Dynamics® GP because of its integration capabilities, ease of configuration, robust functionality and ease of use. “We didn’t want to be burdened with a variety of financial, payroll, and human resources systems,” says Becky Stopper, Office Manager at Brookline Village. “With Microsoft Dynamics GP, we can capitalize on all these functions in a single package.”
Integrity Data, a Microsoft Gold Certified Partner, assisted Brookline with setting up and deploying Payroll and Human Resources in Microsoft Dynamics GP. “Now, our payroll manager can use the alphabetic lookup to easily find employee records, compared with having to page through multiple screens in the old software,” says Ms. Stopper. Using PTO Manager, Brookline human resources staff can easily track accumulated and carried-over time off for different employees based on seniority, and then have those liabilities reflected in the general ledger in Microsoft Dynamics GP. And, Brookline can use Microsoft Dynamics GP to provide employees with detailed information about their salaries, deductions, and benefits on their paystubs.
Innovating Payroll and Human Resources You want comprehensive solutions for Microsoft Dynamics® GP Payroll and Human Resources...and a purchase, implementation and support experience that is second to none. Rely on the innovation of Integrity Data to help you design and implement effective solutions tailored to your unique needs.
Company Overview Founded in 1980, Sethi Management, Inc. owns and operates more than 75 businesses across a diversified portfolio, including convenience stores, hotels, restaurants and commercial real estate. Sethi Management owns and manages 10 hotels throughout California, Texas, Nebraska, and Arizona. Nine convenience stores in California and Oregon, two restaurants and one flower shop in California.
E-Mail Earnings Statements “We purchased Microsoft Dynamics® GP, as well as the Payroll and Human Resources modules about two years ago,” says Ganisha Sethi, Director of Human Resources and Payroll. “I had learned about Integrity Data’s E-Mail Earnings Statements, but didn’t think I would need it; I was only doing payroll for the ten employees in our corporate office.”
“Then, in 2010, I began doing payroll for all of our employees. It was time-consuming and expensive to print, package and ship pay stubs for more than 200 employees to all of our locations every two weeks. So when I purchased E-mail Earnings Statements, I saw a cost and manual time difference right away. It’s been my favorite module.”
Comprehensive Leave Manager “With Comprehensive Leave Manager, I knew I needed it,” says Ganisha. “Before we got it, when the General Managers at each of our sites were asked for leave information by an employee, they would have to E-mail me so that I could look it up Microsoft Dynamics® GP and then E-mail it back to them. I needed to find a better solution so that we were making better use of everyone’s time and getting information to employees in a more timely fashion.”
Working with Integrity Data “I can’t say enough good about Integrity Data,” says Ganisha. “The products are user-friendly and the training went very well. They’ve been quite responsive to questions. Both the sales and support teams have great product knowledge and I’ve been 100 percent satisfied with the response and help I’ve gotten. Everyone down to the receptionist answering the phone has been kind.”
Innovating Payroll and Human Resources You want comprehensive solutions for Microsoft Dynamics® GP Payroll and Human Resources...and a purchase, implementation and support experience that is second to none.
Company Overview Located near Charlottesville, Virginia, Monticello was the 5,000-acre plantation home of Thomas Jefferson, author of the Declaration of Independence, third president of the United States and founder of the University of Virginia.
Monticello is owned and operated by the Thomas Jefferson Foundation, Inc., a private, not-for-profit organization founded in 1923. The Foundation’s mission includes the preservation of Monticello, as well as education about Thomas Jefferson, his life, work and writings.
Situation “We have had Microsoft Dynamics® GP, as well as the Payroll and Human Resources modules, since 2003,” says Leigh Ann Perry, Associate Director of Information Technology. “But we knew we were spending way too much time with manual calculations and entries.
Solution After a thorough needs assessment with the Integrity Data team, the Foundation selected and implemented five enhancements to Microsoft Dynamics® Payroll and Human Resources: 1. Comprehensive Leave Manager “Comprehensive Leave Manager is where we’ve realized the most significant time savings,” says Leigh Ann. “It allows our staff to view their available time off without having to calculate anything – and has eliminated calls to HR and Accounting for this information.” “In addition, our Accounting department has saved nearly an entire day each pay period because of automatic PTO calculations. Before, we had to download the information into a spreadsheet, run a payroll inquiry, add accrual to their prior PTO balance, and then subtract the hours they took during that pay period.” “Plus, with each pay period, our HR department was spending at least 30 minutes checking the timecards of every employee approved for intermittent FMLA so they could accurately record leave. Having separate pay codes for FMLA that are not associated with pay, but merely track the time, is very beneficial to both the employee and HR.”
2. E-Mail Earnings Statements “Once implemented, E-Mail Earnings Statements will give employees access to their pay history even after they have left employment with the Foundation. Currently, when an employee requests a copy of a past pay stub, it means HR has to extract individual pages from PDF files of Foundation-wide direct deposits. Depending on how much history the employee needs, the requests can take as much as 30 minutes each.”
3. Enhanced Retirement Plans “The Foundation has seen no less than two hours of time savings per enrollment period because of the reduction in data entry and correction of errors. Additionally, unlike before this module, the end user is now able to enroll for their retirement plan using Business Portal, which is where everything else for Foundation employee benefit enrollment takes place.”
4. Mid Pay Period Rate Changes “For each mid-pay period pay change, or start date for a salaried employee that is not at the beginning of a pay period, we have a lot of coordination on which pay code needs to be left in place in Microsoft Dynamics® GP, and which one should be manually keyed. Particularly in the case of salaried employees, it could be understandably easy to miss the off-pay period dates and mistakenly issue a paycheck for the full two-week pay period. So we are looking forward to when this module is fully implemented.”
5. Overtime Hours Rules “Overtime Hours Rules has been a huge time saver for us,” says Leigh Ann. “Not only did it reduce entry time for employees, it also reduced the number of incidences of rejected or resubmitted timecards, which reduced the amount of time we had to spend tracking employees down letting them know they need to make a correction. It has also reduced the time we spend manually entering paper timesheets, and time in tracking down supervisors to find out and correct ‘in process’ timecards that are past submission to payroll deadline.”
